VERIFICATION POLICY 
2017-2018 Award Year


1.THE PURPOSE OF THIS POLICY IS TO INFORM STUDENTS OF THE PROCEDURES FOR VERIFICATION IN THE CASE THAT THEIR ISIR (INSTITUTIONAL STUDENT INFORMATION RECORD) REQUIRES VERIFICATION.

2.VERIFICATION REQUIRES YOU TO SUBMIT COPIES OF FINANCIAL AND OTHER DOCUMENTS TO THE FINANCIAL AID ADMINISTRATOR AT YOUR SCHOOL. YOU WILL ALSO BE REQUIRED TO FILL OUT A VERIFICATION WORKSHEET, WHICH WILL BE PROVIDED FOR YOU. IF YOUR APPLICATION IS SELECTED FOR VERIFICATION, YOU MUST VERIFY ALL OR PART OF SIX MAJOR DATA ELEMENTS:

A.Household size (only those for whom you provide more than one-half their support, not friends or family whom would be     considered as just co-residents)

B.Number enrolled in college (Dependent students-do not include parents)
C.High School or the Equivalent Completion
E.        Adjusted Gross Income (AGI)
F.         U.S. Income Taxes paid, and
G.        Certain untaxed income and benefits.
    1.Education Credit
    2.Untaxed portions of IRA distributions
    3.Untaxed portions of pensions
    4.Tax exempt interest


   FINANCIAL DOCUMENTS THAT WILL BE REQUIRED ARE:
1.2015 IRS Tax Return Transcript for yourself,if you were required to file (Tax Filers that successfully retrieved there 2015              data from the IRS through FOTW and receives an IRS Request Flag 02 and does not change the information  
        retrieved is not required to provide a copy of their 2015 IRS Tax Return Transcript)
2.If you are a dependent student, a 2015 IRS Tax Transcript for your parent(s)
3.If you are married, a 2015 IRS Tax Return Transcript for your spouse
4.If you, your spouse or parent(s) for dependent students did not and were not required to file a 2015 Tax Return, 
        copies of W-2’s from all sources of income earned
5.Other_________________________________

    •NOTE TO DEPENDENT STUDENTS:
            You will also need to submit signed copies of financial and other documents from your parents(s). If your parents are             married, at least one parent must sign the Verification Worksheet. If your parent is divorced, separated or widowed,             hat parent must sign the Verification Worksheet. In this situation, the parent whose information was used to complete             the FAFSA, should be the parent signing the verification worksheet. 
     •NOTE TO MARRIED STUDENTS:
            You will need to submit signed copies of financial and other documents for you and your spouse. Students must sign.
    •NOTE TO NON-FILERS:  If you, your parents(s) or your spouse did not file a tax return BUT WERE REQUIRED TO     FILE, you may not receive any federal financial aid funds until the tax return has been filed or an extension has been     granted by the IRS. See the F/A Administrator if you have any questions.

3.      IN THE CASE THAT CORRECTIONS NEED TO BE MADE TO A STUDENT’S ISIR, THE FINANCIAL AID         ADMINISTRATOR WILL MAKE THE CORRECTIONS NECESSARY BASED ON THE VERIFICATION         DOCUMENTATION THAT THE STUDENT PROVIDED. THE STUDENT WILL PROVIDE THE SCHOOL PERMISSIONS         TO MAKE ANY CHANGES. 

4.     IF CORRECTIONS ARE MADE TO A STUDENT’S ISIR, A NEW ISIR IS THEN GENERATED. ONCE THE FINANCIAL         AID OFFICE RECEIVES THE ISIR, IT WILL BE NUMBERED SUBSEQUENT TO THE ONE BEFORE IT. THE         FINANCIAL AID ADMINISTRATOR WILL REVIEW THE CHANGES TO THE EFC AND TITLE IV AID AMOUNTS, IF         ANY, WITH THE STUDENT. THE STUDENT AND/OR PARENT THEN WILL BE REQUIRED TO SIGN AND DATE THE         LAST PAGE. 

5.     THE STUDENT WILL BE NOTIFIED OF ANY AWARD CHANGES THAT HAVE RESULTED DUE TO VERIFICATION BY         THE RECEIPT OF AN UPDATE TO THEIR AWARD NOTIFICATION FROM THE SCHOOL’S FINANCIAL AID OFFICE. 

6.     THE TIME PERIOD IN WHICH STUDENTS MUST HAVE ALL VERIFICATION DOCUMENTATION         SUBMITTED IS THIRTY DAYS FROM THEIR START DATE.

7.     THE CONSEQUENCES FOR FAILING TO SUBMIT ALL REQUIRED DOCUMENTATION ON TIME WILL RESULT IN         DELAYED FUNDING AND COULD RESULT IN SUSPENSION, UNTIL SUCH TIME AS ALL REQUIRED DOCUMENTS         ARE PROVIDED TO THE FINANCIAL AID ADMINISTRATOR. FURTHER DELAY COULD RESULT IN TERMINATION         FROM THE PROGRAM.


8.     ALL INSTANCES OF SUSPECTED FRAUD BY THE STUDENT WILL BE REPORTED. EXAMPLES OF SUCH FRAUD         INCLUDE FALSE CLAIMS OF INDEPENDENT STUDENT STATUS, FALSE CLAIMS OF CITIZENSHIP STATUS, USE         OF FALSE IDENTITIES, FORGERY OF SIGNATURES, FALSE STATEMENTS OF INCOME AND OTHER         INFORMATION DEEMED AS UNTRUE. IF FRAUD HAS BEEN DETECTED, THE STUDENT WILL BE NOTIFIED BY         THE SCHOOL TO CLARIFY THE SITUATION. THE FOLLOWING DETERMINATIONS WILL OCCUR: REFUSAL TO         PROCESS FINANCIAL AID UNTIL A RESOLUTION HAS BEEN MADE OR COMPLETE CANCELATION OF         FINANCIAL AID.

        ALL CIRCUMSTANCES OF FRAUD WILL BE FORWARDED TO THE OFFICE OF INSPECTOR GENERAL AT 1-              800- MIS-USED (1-800-47-8733)


9.    IF THERE IS AN EFC CHANGE RESULTING IN THE STUDENT TO BE AWARDED LESS ELIGIBILITY, IT WILL                 BE CONSIDERED AS AN OVERPAYMENT. A STUDENT THAT IS IN AN OVERPAYMENT STATUS WILL BE                 REPORTED TO THE U.S. DEPARTMENT OF EDUCATION/NATIONAL STUDENT LOAN DATA SYSTEM. (NSLDS).             THE SCHOOL WILL NOTIFY THE STUDENT IN WRITING REQUESTING FULL PAYMENT OF THE OVERPAYMENT. 

Students Right to Know  
Misrepresentation


    South Texas Barber College will review and update information periodically, to ensure its accuracy and truthfulness. This information is available to the students, employees and the public.

    Any school that misrepresents the nature of its educational program, its financial charges or the employ-ability of its graduates is subject to fines, limitations, suspensions or the termination of its participation in Federal Student Aid programs.  

    Misrepresentation of the educational program may include; false or misleading information about the school’s accreditation, school programs, policies, etc. Misrepresentation of financial charges may include: false or misleading statements about grants, the cost of attendance or return of monies. Also, misrepresentation would include making any false or misleading statements contrary to the school policy 



    South Texas Barber College does not have any on-campus housing facilities. In the event of a fire, educators will direct students and clients out of the building through the nearest exit in an orderly and calm manner. The receptionist will call the fire department (911).

Fire Safety Policies 
 
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the US Department of Education. FERPA gives parents certain rights with the respect of their children educational records. As the student reaches the age of 18 or attends a school beyond the high school level the rights are transfer to the students, becoming “eligible students”.

Parents or eligible students have the right to inspect and review the student’s educational records maintained by the school. Schools are not required to provide the copies of the records unless for reason such as a great distance, it is impossible for the parent’s or eligible student to review the records. School may charge a fee for any of the copies.

Parent or eligible student have the right to request that a school correct records, which they believe is inaccurate or misleading. If the school decides not to amend the records, the parent or eligible student can then request a formal hearing. After the hearing if the school chooses not to amend the records, the parent or eligible student has the right to place a statement on the student’s records setting forth his or her view about the contested information.  

Generally, schools must have written permission from the parent or eligible student in order to release any information from the student’s educational records. However; 
FERPA allows schools to disclose those records without consent to the following parties or under the following conditions:

School officials with legitimate educational interest
Other schools to which the student is transferring
Specified official for audit or evaluation purpose
Appropriate parties in connection with financial aid 
Organizations conducting certain studies for or on behalf of the student
Accrediting organizations
To comply with a judicial order or lawfully issued subpoena
Appropriate officials in cases of health and safety emergencies 
State and local authorities, within a juvenile justice system, pursuant to specific State Law


Schools may disclose with consent “directory” information such as a student’s name, address, telephone number, date and place of birth, honors, awards and dates of attendance. However, the school must tell parents and eligible students about the directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. School must notify parents and eligible students annually of their rights under FERPA. He actual means of notification (special letter, inclusion in a PTA bulletin, discretion the student handbook, newspaper article) this is left to the school
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FERPA